https://www.umcjob.com Vacancy Sat, 10 Oct 2026 20:28:34 +0530 en-us https://www.umcjob.com https://www.umcjob.com/job-openings-for-event-manager-cbd-belapur-navi-mumbai-1466687.htm https://www.umcjob.com/job-openings-for-event-manager-cbd-belapur-navi-mumbai-1466687.htm Wed, 07 Oct 2026 00:00:00 +0530 Event Coordinator - Dignitary Invitations & RSVP Management Overview Seeking a freelance Event Coordinator to lead and manage VIP and dignitary invitation workflows for an upcoming high-profile industry conclave. This role requires exceptional attention to protocol, clear communication, and seamless tracking to ensure a high-level attendee experience. Location: Navi Mumbai Time of Work: 2 Months Scope of Work ? Target List Management: Build and maintain a comprehensive tracker of high-level contacts, including government officials, industry leaders, institutional representatives, and diplomatic/embassy contacts. ? Formal Correspondence: Draft, personalize, and send formal invitation letters and emails tailored to VIP standards. ? RSVP & Outreach Management: Proactively follow up via phone and email to track RSVPs, confirm attendance, and chase outstanding responses. ? Protocol & Logistics Coordination: Oversee protocol requirements for senior officials, including seating precedence, security clearances, and arrival logistics. ? Attendee Tracking: Maintain an up-to-the-minute live list of confirmed delegates and flag outreach gaps for timely escalation. Key Deliverables ? Weekly updated RSVP tracker ? Finalized confirmed dignitary list (prior to the event) ? Standardized invitation templates (email and formal letter) ? Day-of VIP contact and logistics sheet Ideal Candidate Profile ? Experience: Proven track record in coordinating events involving government, defense, diplomatic, or senior corporate executives. ? Protocol Knowledge: Deep familiarity with official etiquette, formal address conventions, and highlevel correspondence. ? Communication: Exceptional verbal and written communication skills. ? Working Model: Fully remote, though occasional on-site coordination availability is a plus